Skip to main content

Timesheets

Filling in Time Sheets#

note

To enter time, navigate to the Time Sheets module.

  1. Verify that you can navigate by clicking on the time sheets section.

img-with-border

Time sheets's module
  1. Verify that some lines appear on your grid automatically, based on the jobs you have been assigned to.
  2. If you are not seeing the Job or Project that you need, click on the "+" to add a new entry to your timesheet grid. A popup will open.
  3. Then use the search field at the top to quickly search for the job number, client name or any other key word.
  4. On this popup you may find different tabs, depending on your accesses.
  5. Each tab has a "Search" icon where you can easily filter the information.
  6. You can also further filter a specific field by typing in what you are looking for under each column title

img-with-border

Time sheet pop-up

img-with-border

Filter by a specific filter
  1. It is possible to specify the type of activitiy you have been doing (e.g. Research, meeting, etc.) for each time entry. Go to the work type column and select the work type for each line from the drop down list.

img-with-border

Enter a work type
  1. Check that the indicators, on the right side of your timesheet, change as you enter time.

img-with-border

Click on each cell and introduce the hours you have worked
  1. Verify that you can add more details to your entries by clicking on the right button of your mouse and pressing "details".

img-with-border

Add details to each cell.
  1. Check that there are no red cells (invalid hours)
  2. These can appear if you are exceding your maximum daily hours or if you are entering time on a level that you are not allowed to (e.g. if you enter time on a Project and you are only allowed to enter time on Jobs)
  3. If that is the case, erase those hours and enter them again on the correct line
  4. Click on the "+" if the entry you need is not on your timesheet yet
  5. You may also be allowed or not to enter time on the weekend, holidays or leave days depending on your company's policy

img-with-border

Invalid hours and locked dates
  1. Once you are ready, submit your timesheet for approval by clicking on the arrow, on the timesheet menu bar.
  2. Verify that the color of the cells changes to light green. Wait for your supervisor to approve your timesheet.

img-with-border

Sent for approval
  1. Check the legend below the calendar for details.
  2. Verify that there are no incomplete days/weeks.
  3. Verify that there are no days pending submission for approval (days in blue)

small

Calendar

2. Approving Timesheets#

note

Go to workspace Time sheets Approval

img-with-border

Time sheets module
  1. You can approve all the requested timesheets by clicking check icon in the right upper side.

img-with-border

Approve all timesheets
  1. Approve a group by clicking the check icon on the group bar.

img-with-border

Approve time sheet group
  1. Approve only the selected by clicking check icon in the right upper side after you select the intended timesheets.

img-with-border

Selected timesheets appear in darker blue.
  1. The approved timesheets will have a darker green

img-with-border

Approved time sheets

3. Rejecting Time sheets#

note

In the same workspace where time sheets are approved

  1. It's also possible to reject all by clicking X icon in the right upper side next to the check icon.

img-with-border

Reject all time sheets
  1. To reject a group, just has in Time sheet Approval. On the group bar click the X icon.

img-with-border

Reject a group of time sheets
  1. Only by clicking the X icon in the right upper side next to the check icon after you select the intended timesheets.

img-with-border

Selected timesheets appear in darker blue.

img-with-border

Rejected timesheets will appear in red.