Integration API

Overview

The Integration API allows you to integrate documents and entities in Skills Workflow from external systems by linking them via an External ID. It is not intended for data extraction—use it to push or synchronize data (e.g. from financial systems, project-management tools, ERPs, attendance systems, etc.) into Skills Workflow.

Purpose

The Integration API is designed to enable seamless synchronization of data between Skills Workflow and external systems. It facilitates the creation, updating, and linking of entities in Skills Workflow with external applications through the use of unique External IDs.

Use Cases

Integrate Skills Workflow with external systems such as:

Financial systems (e.g., QuickBooks, Xero)
Project management tools (e.g., Asana, Jira, Trello)
ERPs and CRMs
Attendance or time-tracking systems
Custom data synchronization or push solutions

Key Limitations

External ID linkage required: Entities in Skills Workflow must be linked to external systems using an External ID.
Not for data extraction: Use the Data Extraction API for querying or extracting data.
No direct reporting or analysis: This API is for synchronization and data pushing, not for reporting purposes.
Rate limits may apply: High-frequency synchronization should be managed to avoid hitting API rate limits.
Data consistency: Ensure the external systems are correctly mapped to prevent data mismatches during synchronization.

Note: If you need to read or query Skills Workflow data, or replicate parts of its behavior inside your own application, please use the Client API instead.

Getting Started

Authentication

Before calling any endpoint, you must obtain the following credentials from our Support team:

App Key (X-AppId)
App Secret (X-AppSecret)
Tenant ID (X-AppTenant)

These are provided by the support team upon request.

Include them in each request via HTTP headers:

X-AppTenant:  <X-AppTenant>
X-AppId:      <X-AppId>
X-AppSecret:  <X-AppSecret>
X-AppUser:    <UserId>     # Optional, if user-scoped filtering is required
Content-Type: application/json

Environments

Your subscription plan determines which environments are available:

Environment	Hostname
Development	`integration-api-dev.skillsworkflow.com`
Test	`integration-api-test.skillsworkflow.com`
UAT	`integration-api-uat.skillsworkflow.com`
Production	`integration-api.skillsworkflow.com`

Use the appropriate {{Environment}} variable in your URLs.

Postman Collection

To facilitate testing of the available queries, we provide a Postman collection file with all endpoints configured. You can download it from the link below:

Download Postman Collection - Integration API

After downloading, make sure to configure the variables {{Environment}}, {{TenantId}}, {{AppId}}, {{AppSecret}}, and {{UserId}} according to the credentials you have been given.

Rate Limits

All calls to the Integration API are capped at 30 seconds execution time. To avoid timeouts:

Use filters on query endpoints
Implement pagination via skip and take query parameters

Endpoints

Users

Create or Update a User

Method: POST

URL:

https://integration-api-{{Environment}}.skillsworkflow.com/api/users

Headers: see Common Request Headers

Body Parameters:

Parameter	Type	Required	Description
`Id`	Guid	No	Not required; server will generate if omitted
`UserName`	string	Yes	Login name
`Name`	string	No	Full name
`ExternalId`	string	Yes	Unique external identifier
`EmployeeId`	Guid	No	Corresponding employee record ID in Skills Workflow
`CompanyCode`	string	Yes	Company code used in Skills Workflow
`DepartmentExternalId`	string	Yes	External ID of the department
`TypologyExternalId`	string	Yes	External ID of the user typology
`Mail`	string	No	Email address
`IsActive`	bool	Yes	`true` = active, `false` = inactive
`HireDate`	DateTime	No	ISO-8601 date of hire
`SsoUserName`	string	No	SSO username
`ExpirationDate`	DateTime	No	ISO-8601 account expiration date
`RequiredWeeklyHours`	double	No	Weekly required hours
`RequiredHours`	double	No	Daily required hours
`LeaveDayHours`	double	No	Leave-day hours
`ResponsibleId`	Guid	No	ID of the responsible user
`UserTypeId`	Guid	No	User-type identifier
`WeeklyOvertimeThresholdHours`	double	No	Weekly overtime threshold
`Phone`	string	No	Telephone number
`SsoOnly`	bool	No	`true` = SSO-only login
`AdUserName`	string	No	Active Directory username
`Tolerance`	int	No	Tolerance in minutes
`ChangePasswordOnFirstLogon`	bool	No	Force password change on first login
`TaxPayerNumber`	string	No	Taxpayer identification number
`StartDate`	DateTime	No	ISO-8601 user start date

Partially Update a User

Method: PATCH

URL:

https://integration-api-{{Environment}}.skillsworkflow.com/api/users/{id}

Headers: see Common Request Headers

Body: only include the fields you want to update, each wrapped in a { "value": ... } object. Do not send fields you’re not changing.

Field	Type	Description
`Password.value`	string	New password (omit if not changing)
`EntryTimeTotalMinutes.value`	int	Daily entry time in minutes
`ExitTimeTotalMinutes.value`	int	Daily exit time in minutes
`EntryTimeToleranceTotalMinutes.value`	int	Entry tolerance minutes
`ExitTimeToleranceTotalMinutes.value`	int	Exit tolerance minutes
`OffsetTotalMinutes.value`	int	Time offset
`PaidUndertime.value`	bool	Pay undertime
`PaidOvertime.value`	bool	Pay overtime
`StartDate.value`	DateTime	New start date
`ExpirationDate.value`	DateTime	New expiration date
`UserName.value`	string	New login name
`Name.value`	string	New full name
`ExternalId.value`	string	New external ID
`CompanyId.value`	Guid	New company ID
`EmployeeId.value`	Guid	New employee ID
`DepartmentId.value`	Guid	New department ID
`TypologyId.value`	Guid	New typology ID
`IsActive.value`	bool	Activate/deactivate
`HireDate.value`	DateTime	New hire date
`SsoUserName.value`	string	New SSO username
`RequiredHours.value`	double	New required daily hours
`LeaveDayHours.value`	double	New leave-day hours
`RequiredWeeklyHours.value`	double	New required weekly hours
`ResponsibleId.value`	Guid	New responsible user ID
`UserTypeId.value`	Guid	New user-type ID
`WeeklyOvertimeThresholdHours.value`	double	New weekly overtime threshold
`ExternalNumber.value`	string	New external number
`Phone.value`	string	New phone number
`CityId.value`	Guid	New city ID
`SsoOnly.value`	bool	Toggle SSO-only
`AdUserName.value`	string	New AD username
`Tolerance.value`	int	New tolerance
`ChangePasswordOnFirstLogon.value`	bool	Toggle first-logon password change
`TaxPayerNumber.value`	string	New taxpayer number

Employees

Create or Update an Employee

Method: POST
URL:

  https://integration-api-{{Environment}}.skillsworkflow.com/api/employees

Headers: see Common Request Headers

Body Parameters:

Parameter	Type	Required	Description
`Id`	Guid	No	Not required; server will generate if omitted
`Name`	string	Yes	Employee’s full name
`ExternalId`	string	Yes	Unique external identifier
`CompanyId`	Guid	Yes	Company ID in Skills Workflow
`IsActive`	bool	Yes	`true` = active, `false` = inactive

Example Usage

Create a new user in the Development environment:

curl -X POST "https://integration-api-dev.skillsworkflow.com/api/users"   -H "X-AppTenant: "   -H "X-AppId: "   -H "X-AppSecret: "   -H "Content-Type: application/json"   -d '{
        "UserName": "jdoe",
        "Name": "John Doe",
        "ExternalId": "EXT-USER-001",
        "CompanyCode": "COMPX",
        "DepartmentExternalId": "DEPT-100",
        "TypologyExternalId": "TYP-STD",
        "IsActive": true,
        "HireDate": "2025-04-29T00:00:00Z"
      }'

Overview​

Purpose​

Use Cases​

Key Limitations​

Getting Started​

Authentication​

Environments​

Postman Collection​

Rate Limits​

Endpoints​

Users​

Create or Update a User​

Partially Update a User​

Employees​

Create or Update an Employee​

Example Usage​