Reassign Work From an Overloaded Person
This use case is in preview, the conversation shows how the AI Assistant is expected to handle it, and what it answers or does today may differ from this example.
Overview
When you ask the AI Assistant to assign someone to work, it checks whether that person has time for it in the period. If the person is already overloaded, the assistant tells you by how much, suggests people in the same typology group who are free, and proposes how to split the work between them. You choose: keep your original choice, take the suggestion or change it. The assistant changes the Jobs' teams only after you approve.
The agency, client, project, Jobs, people and hours in this example are illustrative. The people you see depend on your access and on how your agency plans its resources.
An example conversation between a project manager and the AI Assistant.
Assign Artur Lima as Executor to the Key Visual, Social Posts and Banner Set Jobs of the Solenna Energy Winter Campaign. They are due next Friday.
Artur is already overloaded next week. With these three Jobs he would be 36 hours over his capacity:
| Artur Lima · Design | Hours |
|---|---|
| Capacity, Monday 9 to Friday 13 November | 40h |
| Already booked | 46h |
| Key Visual, Social Posts and Banner Set | 30h |
| Total | 76h · 36h over |
I found these people in the Design typology group as an alternative:
| Person | Typology group | Free time next week | Suggested work |
|---|---|---|---|
| Lucas Ferreira | Design | 40h | Key Visual (16h) and Banner Set (6h) |
| Emma Clarke | Design | 24h | Social Posts (8h) |
| Sofia Marques | Design | 16h | Not needed |
With this split, Lucas keeps 18h free and Emma 16h free next week.
Do you want me to assign the work to Lucas and Emma?
How I read your question
- Included: active, plannable people in the Design typology group, Monday 9 to Friday 13 November 2026.
- Assumed: the hours of each Job are the hours planned on it.
Yes, assign the work to them.
- SOL0007DESI001 · Key Visual
- Lucas Ferreira as Executor
- SOL0007DESI002 · Social Posts
- Emma Clarke as Executor
- SOL0007DESI003 · Banner Set
- Lucas Ferreira as Executor
I reviewed the team changes and selected Approve.
Lucas Ferreira is the Executor on Key Visual and Banner Set, and Emma Clarke on Social Posts. Artur Lima’s week stays as it was, with 46 hours booked.