Ask About a Project's Status
Overview
Ask the AI Assistant, in your own words, how a project is going. It answers with the project's stage, its jobs by stage, the jobs flagged as delayed, the project dates and its owner. Follow up to see what could put the timeline at risk, which jobs are waiting on the client and how many hours are planned and recorded, so you know what to raise at your next status meeting.
Every project and job in the answer is a link. Select one to open it and act on it. When a workspace helps you follow the project, the assistant suggests it with an Open button.
The client, project, jobs and hours in this example are illustrative. The jobs you see depend on your access and on the data your agency makes available to the assistant.
An example conversation between a project manager and the AI Assistant.
Where are we on the Orvella Tea Christmas 2026 project?
ORV0031 — Orvella Tea – Christmas 2026 Campaign is In Progress. It runs from 1 September to 15 December 2026, with you as owner.
| Stage | Jobs |
|---|---|
| Closed | 2 |
| Client Approval | 3 |
| In Progress | 2 |
| To Do | 1 |
1 of the 8 jobs is flagged as delayed.
The main concern is the launch event stand, which is past its planned end date. You can follow the project’s stages in the workspace below.
How I read your question
- Included: project ORV0031 and all its jobs visible to you.
- Assumed: “where are we” means the project stage, job progress and delay flags, not recorded hours or billing.
What could put the timeline at risk?
- Stand Design was due on 31 October and is still In Progress. This is the first item I would escalate.
- Stand Production has responsible people but no executor listed.
- Campaign Website is due in 16 days and is still In Progress.
Recommended next step: confirm a revised date for the stand design and assign an executor to Stand Production.
How I read your question
- Included: the project’s jobs, reviewed by planned end date, stage, priority and assignments.
- Not assessed: dependencies, remaining effort and people’s availability.
What is waiting on the client?
Three jobs are waiting for client approval:
| Job | Stage | Due |
|---|---|---|
| Social Media Calendar – December | Client Approval | 7 Nov |
| In-store Posters | Client Approval | 10 Nov |
| Gift Card Design | Client Approval | 14 Nov |
The comments and latest briefs of the other jobs do not show an open request to the client.
How many hours are planned and recorded on this project?
| Hours | |
|---|---|
| Planned | 590h |
| Recorded | 398h |
Recorded time is 67% of the planned hours. This compares time only and does not measure how much of the work is done.
You can follow planned and actual time by month in the workspace below.
How I read your question
- Assumed: “planned” means the hours booked on the project’s jobs, not contracted or estimated effort.
- Included: time recorded by everyone visible on the project, whatever its approval or billable status.